Circuit Clerk

 

**We are now a E-Flex Lite County. Now accepting Electronic Court Filings that DOES NOT Require Fees. Thank you for being patient.

  Advantages of eRecording with Columbia:
  • Reduced labor, materials, postage and courier costs
  • Shortened time gap to recordation.
  • Fewer document errors and rejections
  • Elimination of payments errors on county fees
  • Increased security when sending and receiving documents.
  • Improved tracking and filing of documents.
  • Reduced consumption of fuel, electricity, and paper

Columbia County accepts documents from:

  • Corporation Service Company (CSC) eRecording Solutions - Website
  • Simplifile eRecording - Website
  • eRecording Partners Network (ePN) - Website

        Columbia County is electronically recording (eRecording) land records. Documents that          originate on paper, such as loan closing documents, are scanned and placed into their            proper recording order. When fully integrated, the electronic document recording                  process takes only seconds.

 

 

 

 

Lisa Lewis
Columbia County Circuit Clerk, Probate & Recorder

# 1 Courthouse Square, Ste 3
Magnolia, AR 71753

Phone: 870-235-3700
Fax: 870-235-3786

Email County Circuit Clerk, Probate & Recorder 

Property Fraud Alert 

Property Fraud Alert is now available for Columbia County. Citizens may go to https://www.propertyfraudalert.com/phoenix/pfasignup.website/arcolumbia, it is simple to use. If property is in your name and is being sold or changed in any way, you will be alerted by email or by phone alert.

 

Clerks:

Lisa Lewis
Circuit Clerk, Child Support/ Chief Deputy
Email Lisa Lewis

Stephanie Brown
Deputy Clerk, Criminal & Juvenile /Court Admin.
Email Stephanie Brown

Shelby Pennington
Deputy Clerk, Domestic & Probate
Email Shelby Pennington

Lisa Pennington
Deputy Clerk, Civil
Email Lisa Pennington

Marsha Carter Hardwell
Deputy Clerk, Probate
Email Marsha Hardwell 

Stacia Huffman
Deputy Clerk, Land Recording
Email Stacia Huffman

 

 

 

Helpful Website Links:

AOC Public Court Connect
caseinfo.arcourts.gov

Arkansas Circuit Clerks
Courts.Arkansas.gov

Arkansas State Courts Information
Courts.Arkansas.gov

Court Records
RecordsUSA.com

Real Estate Records
FidlarTechnologies.com

Tapestry
LandRecords.net

Legal Aid

www.arlawhelp.org

 

 

 

Agriculture website for the Arkansas Farm

Mediation Program Forms  https://www.aad.arkansas.gov/arkansas-farmercreditor-mediation-program

 

 

CIRCUIT JUDGES

FIRST DIVISION

DAVID C GRAHAM
OUACHITA COUNTY COURTHOUSE
145 Jefferson SW / P.O. Box 763
Camden, AR 71711-0763

Office: 870-837-2272 Office: 870-235-1160 Fax: 870-235-1161

SECOND DIVISION

MARY THOMASON
UNION COUNTY COURTHOUSE
101 North Washington, Suite 303
El Dorado, AR 71730

Office: 870-864-1937
Fax: 870-864-1966

THIRD DIVISION

EDWIN A. KEATON
OUACHITA COUNTY COURTHOUSE
109 Goodgame Street /          P.O. Box 524
Camden, AR 71711-0524

Office: 870-231-9145
Fax: 870-231-9330

FOURTH DIVISION

JIM F ANDREWS JR
UNION COUNTY COURTHOUSE
101 North Washington, Suite 203
El Dorado, AR 71730

Office: 870-864-1947
Fax: 870-864-1946

FIFTH DIVISION

DAVID W. TALLEY, JR.             P.O. Box 785
Magnolia, AR 71754-0785

Office: 870-234-6890
Fax: 870-234-5760

SIXTH DIVISION

SPENCER G. SINGLETON
UNION COUNTY COURTHOUSE
101 North Washington, Suite 205
El Dorado, AR 71730

Office: 870-864-1968
Fax: 870-864-1969

 

 

COURT FEES

Court Cases $165.00 (new)
$50.00 (reopening)
Summons/Subpoenas $2.50
Writs/Executions $20.00
Judgments/LisPendens $15.00 for first page ($5.00 each additional page)
Probate Case $165.00
Probate Summons $5.00
Reopen Probate Case $50.00
Small Estates $25.00
Authenticated Certification $5.00

We are a Contexte County. We are accepting Electronic Filings that require no fees. Our court still requires the original court documents for new cases and other documents that requires fees. 

 

RECORDING FEES

21-6-306

Recording deeds, deeds of trust, mortgages, release deeds, powers of attorney, plats, oil & gas, contracts, survey plats, notary bonds, foreign judgments, writs of execution, writs of garnishment, materialmen's liens, and other recordable documents.

$15.00 for one (1) page, one (1) side only, and $5.00 for each additional page.

For recording mortgage assignments, mortgage releases, oil & gas assignments and other instruments when multiple instruments are listed in a single document, an additional fee of $15.00 per instrument listed not to exceed $300.00 shall be charged. $8.00 for filing or recording a certificate of assessment.

All legal-size documents are an additional fee of $25.00.

In-house copy fees, if you make your own copies, the charge is $0.50. If we make your copies, the fee is $1.00.

Certified - $5.00

 

 

RECORDING STANDARDS

14-15-402 Instruments to be recorded.

Paper size: 8 1/2" x 11"

Margins: 2 1/2" margin at top of first page, at least 1/2" margin on sides and bottoms of all other pages.

First Page Content:

Top right of the first page reserved for the recorder for the file mark and recording information. The first page must contain the following information:

  1. Title of document
  2. Name of Grantor and Grantee

All documents shall be acknowledged in accordance with section 16-47-207.

All documents must be legible to be accepted.

14-15-403 Instruments affecting title to property.

The name and address of person who, and the governmental agency, if any, which prepared the instrument must appear on the first page; the name is either printed, typewritten, or stamped in a legible manner.

14-15-408 Tender of fees required.

Fees for recording must be tendered before document is recorded.

26-60-110 Recordation of deed.

The following statement must be stamped thereon or attached thereon in a manner which will cause it to be recorded as a part of the instrument:

"I certify under penalty of false swearing that documentary stamps or a documentary symbol in the legally correct amount has been placed on these instruments."

This is for Quit Claim and Timber Deeds only. For all other Deeds and Minerals Deeds you would need a Tax Stamp Affidavit if money exchanged for the property. Or a Tax Compliance Affidavit and select a reason for no money. Grantee or Agent for Grantee must sign statement.

Documentary stamps are available at the Arkansas State Revenue Office and must be placed on the document and must be legible. Documentary Stamps are $3.30 per thousand dollars as pertains to the purchase price of the property.

For the property tax affidavit or affidavit of compliance form that is required by all property transfers, please visit  REPropertyTaxComplianceForm.pdf (ark.org)